Microsoft Word Keyboard Shortcuts
Command Name Modifiers Key Menu
About Help
Accept All Changes in Doc Accept
Accept All Changes Shown Accept
All Caps Ctrl+Shift+ A
Annotation Alt+Ctrl+ M
App Maximize Alt+ F10
App Restore Alt+ F5
Apply Heading1 Alt+Ctrl+ 1
Apply Heading2 Alt+Ctrl+ 2
Apply Heading3 Alt+Ctrl+ 3
Apply List Bullet Ctrl+Shift+ L
Arrange All Window
Auto Correct Tools
Auto Format Alt+Ctrl+ K
Auto Format Begin Format
Auto Summarize Begin Tools
Auto Text F3
Auto Text Alt+Ctrl+ V
Background Fill Effect Format Background
Background More Colors Format Background
Background Watermark Format Background
Bold Ctrl+ B
Bold Ctrl+Shift+ B
Bookmark Ctrl+Shift+ F5 Insert
Bookshelf Lookup Reference Tools
Break Insert
Browse Next Ctrl+ Page Down
Browse Prev Ctrl+ Page Up
Browse Sel Alt+Ctrl+ Home
Cancel Esc
Center Para Ctrl+ E
Change Case Format
Change Case Shift+ F3
Char Left Left
Char Left Extend Shift+ Left
Char Right Right
Char Right Extend Shift+ Right
Check For Updates Help
Checkin File
Checkout File
Clear Del Clear
Clear Formatting Clear
Close or Exit Alt+ F4
Close Pane Alt+Shift+ C
Column Break Ctrl+Shift+ Return
Column Select Ctrl+Shift+ F8
Contact Us Help
Copy Ctrl+ C
Copy Ctrl+ Insert
Copy Format Ctrl+Shift+ C
Copy Text Shift+ F2
Create Auto Text Alt+ F3
Cross Reference Reference Menu
Customize Tools
Customize Add Menu Shortcut Alt+Ctrl+ =
Customize Keyboard Shortcut Alt+Ctrl+ Num +
Customize Remove Menu Shortcut Alt+Ctrl+ -
Cut Ctrl+ X
Cut Shift+ Del
Date Field Alt+Shift+ D
Date Time Insert
Delete All Comments in Doc Reject
Delete All Comments Shown Reject
Delete Back Word Ctrl+ Backspace
Delete Table Toolbar 32780
Delete Word Ctrl+ Del
Display Final Doc Show Markup
Display Original Doc Show Markup
Display Shared Workspace Pane Tools
Distribute Para Ctrl+Shift+ J
Do Field Click Alt+Shift+ F9
Doc Close Ctrl+ W
Doc Close Ctrl+ F4
Doc Maximize Ctrl+ F10
Doc Move Ctrl+ F7
Doc Restore Ctrl+ F5
Doc Size Ctrl+ F8
Doc Split Alt+Ctrl+ S Window
Double Underline Ctrl+Shift+ D
Draw Snap to Grid Draw
End of Column Alt+ Page Down
End of Column Alt+Shift+ Page Down
End of Doc Extend Ctrl+Shift+ End
End of Document Ctrl+ End
End of Line End
End of Line Extend Shift+ End
End of Row Alt+ End
End of Row Alt+Shift+ End
End of Window Alt+Ctrl+ Page Down
End of Window Extend Alt+Ctrl+Shift+ Page Down
Endnote Now Alt+Ctrl+ D
Envelope Wizard Letters and Mailings Menu
Exit File
Extend Selection F8
Fax Service Send To
Field Insert
Field Chars Ctrl+ F9
Field Codes Alt+ F9
Find Ctrl+ F
Fix Broken Text Tools
Fix Me Help
Font Ctrl+ D
Font Ctrl+Shift+ F
Font Size Select Ctrl+Shift+ P
Footnote Now Alt+Ctrl+ F
Footnotes View
Formatting Properties Shift+ F1 Format
Formula Table
Frameset Wizard Frames Menu
Go Back Shift+ F5
Go Back Alt+Ctrl+ Z
Go To Ctrl+ G Edit
Go To F5 Edit
Grow Font Ctrl+Shift+ .
Grow Font One Point Ctrl+ ]
Hanging Indent Ctrl+ T
Header View
Header Footer Link Alt+Shift+ R
Headings Table
Help F1
HHC Alt+Ctrl+ F7 Language
Hidden Ctrl+Shift+ H
HTMLSource View
Hyperlink Ctrl+ K
Hyphenation Language
Indent Ctrl+ M
Index and Tables Reference Menu
Insert Column Toolbar 32782
Insert Column Right Toolbar 32782
Insert Row Above Toolbar 32782
Insert Row Below Toolbar 32782
Italic Ctrl+ I
Italic Ctrl+Shift+ I
Justify Para Ctrl+ J
Language Language
Left Para Ctrl+ L
Letter Properties Letters and Mailings Menu
Letters Wizard JToolbar Letters and Mailings Menu
License Verification Help
Line Down Down
Line Down Extend Shift+ Down
Line Up Up
Line Up Extend Shift+ Up
Links Edit
List Num Field Alt+Ctrl+ L
Lock Fields Ctrl+ 3
Lock Fields Ctrl+ F11
Macro Alt+ F8
Mail Merge Check Alt+Shift+ K
Mail Merge Edit Data Source Alt+Shift+ E
Mail Merge to Doc Alt+Shift+ N
Mail Merge to Printer Alt+Shift+ M
Mail Merge Toolbar Letters and Mailings Menu
Mail Merge Wizard Letters and Mailings Menu
Mark Citation Alt+Shift+ I
Mark Index Entry Alt+Shift+ X
Mark Table of Contents Entry Alt+Shift+ O
Menu Mode F10
Merge Field Alt+Shift+ F
Merge Revisions Tools
Microsoft Script Editor Alt+Shift+ F11
Microsoft System Info Alt+Ctrl+ F1
Move Text F2
Never Use Balloons Balloons
New File
New Default Ctrl+ N
New Window Window
Next Cell Tab
Next Field F11
Next Field Alt+ F1
Next Misspelling Alt+ F7
Next Object Alt+ Down
Next Window Ctrl+ F6
Next Window Alt+ F6
No Insertion Deletion Balloons Balloons
Normal Alt+Ctrl+ N View
Normal Style Ctrl+Shift+ N
Normal Style Alt+Shift+ Clear (Num 5)
Number Insert
Object Insert
Office Clipboard Edit
Office On The Web Help
Online Meeting Online Collaboration
Open Ctrl+ O
Open Ctrl+ F12
Open Alt+Ctrl+ F2
Open or Close Up Para Ctrl+ 0
Options Tools
Other Pane F6
Other Pane Shift+ F6
Outline Alt+Ctrl+ O
Outline Collapse Alt+Shift+ -
Outline Collapse Alt+Shift+ Num -
Outline Demote Alt+Shift+ Right
Outline Expand Alt+Shift+ =
Outline Expand Alt+Shift+ Num +
Outline Master View
Outline Move Down Alt+Shift+ Down
Outline Move Up Alt+Shift+ Up
Outline Promote Alt+Shift+ Left
Outline Show First Line Alt+Shift+ L
Overtype Insert
Page Alt+Ctrl+ P View
Page Break Ctrl+ Return
Page Down Page Down
Page Down Extend Shift+ Page Down
Page Field Alt+Shift+ P
Page Numbers Insert
Page Up Page Up
Page Up Extend Shift+ Page Up
Para Down Ctrl+ Down
Para Down Extend Ctrl+Shift+ Down
Para Up Ctrl+ Up
Para Up Extend Ctrl+Shift+ Up
Paste Ctrl+ V
Paste Shift+ Insert
Paste As Hyperlink Edit
Paste Format Ctrl+Shift+ V
Paste Special Edit
Permission File
Post Send To
Postcard Wizard Letters and Mailings Menu
Present It Send To
Prev Cell Shift+ Tab
Prev Field Shift+ F11
Prev Field Alt+Shift+ F1
Prev Object Alt+ Up
Prev Window Ctrl+Shift+ F6
Prev Window Alt+Shift+ F6
Print Ctrl+ P
Print Ctrl+Shift+ F12
Print Preview Ctrl+ F2
Print Preview Alt+Ctrl+ I
Proofing F7
Properties File
Protect Tools
Reading Mode Layout View
Record Macro Toggle Macro
Redo Alt+Shift+ Backspace
Redo or Repeat Ctrl+ Y Edit
Redo or Repeat F4 Edit
Redo or Repeat Alt+ Return Edit
Reject All Changes in Doc Reject
Reject All Changes Shown Reject
Repeat Find Shift+ F4
Repeat Find Alt+Ctrl+ Y
Replace Ctrl+ H Edit
Research Lookup Ctrl+Shift+ O
Reset Char Ctrl+ Space
Reset Char Ctrl+Shift+ Z
Reset Para Ctrl+ Q
Revision Marks Toggle Ctrl+Shift+ E
Right Para Ctrl+ R
Routing Slip Send To
Save Ctrl+ S
Save Shift+ F12
Save Alt+Shift+ F2
Save As F12 File
Save As Web Page File
Schedule Meeting Online Collaboration
Search File
Select All Ctrl+ A Edit
Select All Ctrl+ Clear (Num 5) Edit
Select All Ctrl+ Num 5 Edit
Select Cell Toolbar 32778
Select Column Toolbar 32778
Select Row Toolbar 32778
Select Table Alt+ Clear (Num 5) Toolbar 32778
Send For Review Send To
Send to Fax Send To
Send to Online Meeting Participants Send To
Show All Ctrl+Shift+ 8
Show All Headings Alt+Shift+ A
Show All Headings Alt+Shift+ A
Show Comments Show Markup
Show Formatting Show Markup
Show Heading1 Alt+Shift+ 1
Show Heading2 Alt+Shift+ 2
Show Heading3 Alt+Shift+ 3
Show Heading4 Alt+Shift+ 4
Show Heading5 Alt+Shift+ 5
Show Heading6 Alt+Shift+ 6
Show Heading7 Alt+Shift+ 7
Show Heading8 Alt+Shift+ 8
Show Heading9 Alt+Shift+ 9
Show Hide Help
Show Ink Annotations Show Markup
Show Insertions and Deletions Show Markup
Show Signatures Tools
Shrink Font Ctrl+Shift+ ,
Shrink Font One Point Ctrl+ [
Shrink Selection Shift+ F8
Sign Out of Passport File
Small Caps Ctrl+Shift+ K
Sort Table
Space Para1 Ctrl+ 1
Space Para15 Ctrl+ 5
Space Para2 Ctrl+ 2
Speech Tools
Spike Ctrl+Shift+ F3
Spike Ctrl+ F3
Split Table
Sqm Dialog Help
Start of Column Alt+ Page Up
Start of Column Alt+Shift+ Page Up
Start of Doc Extend Ctrl+Shift+ Home
Start of Document Ctrl+ Home
Start of Line Home
Start of Line Extend Shift+ Home
Start of Row Alt+ Home
Start of Row Alt+Shift+ Home
Start of Window Alt+Ctrl+ Page Up
Start of Window Extend Alt+Ctrl+Shift+ Page Up
Style Ctrl+Shift+ S
Style Separator Alt+Ctrl+ Return
Subscript Ctrl+ =
Superscript Ctrl+Shift+ =
Symbol Insert
Symbol Font Ctrl+Shift+ Q
Tabs Format
Task Pane Ctrl+ F1
Templates Tools
Theme Format
Thesaurus RR Shift+ F7 Language
Time Field Alt+Shift+ T
Toggle Character Code Alt+ X
Toggle Field Display Shift+ F9
Toggle Master Subdocs Ctrl+ \
Toggle XMLTag View Ctrl+Shift+ X
Toolbars View
Translate Pane Alt+Shift+ F7 Language
Un Hang Ctrl+Shift+ T
Un Indent Ctrl+Shift+ M
Underline Ctrl+ U
Underline Ctrl+Shift+ U
Undo Ctrl+ Z
Undo Alt+ Backspace
Unlink Fields Ctrl+ 6
Unlink Fields Ctrl+Shift+ F9
Unlock Fields Ctrl+ 4
Unlock Fields Ctrl+Shift+ F11
Update Auto Format Alt+Ctrl+ U
Update Fields F9
Update Fields Alt+Shift+ U
Update Source Ctrl+Shift+ F7
Use Balloons Balloons
VBCode Alt+ F11
Versions File
Versions Server Ve&rsion History
Web View
Web Component Insert
Web Go Back Alt+ Left
Web Go Forward Alt+ Right
Web Page Preview File
Wizard Table
Word Count Tools
Word Count List Ctrl+Shift+ G
Word Count Recount Ctrl+Shift+ R
Word Left Ctrl+ Left
Word Left Extend Ctrl+Shift+ Left
Word Perfect Help Help
Word Right Ctrl+ Right
Word Right Extend Ctrl+Shift+ Right
Word Underline Ctrl+Shift+ W
MICROSOFT EXCEL KEYBORD SHORTCUTS
KEY ALONE SHIFT CTRL ALT SHIFT CTRL
F1 Help Whats this help Insert chart sheet
F2 Edit mode Edit coment Save as
F3 Paste name formula Paste function Define name Names from labels
F4 Repeat Action Find again Close window Quit excel
F5 Goto Find Restore window size
F6 Next pane Previous pane Next work book Switch to VBA Previous workbook
F7 Spell check Move window
F8 Extend selection Add to selection Resize window Macro list
F9 Caluculate All Calculate worksheet Minimize work book
F10 Active menu Context menu Restore work book
F11 New chart New work sheet New macro sheet VB Editor
F12 Save as Save Open Print
A Select all Formula arguments
B Bold
C Copy
D Fill down Data menu
E Edit menu
F Find File menu Font name
G Go to
H Replace Help menu
I Italics Insert menu
J
K Insert hyperlink
L
M
N New work book
O Open work book Format menu Select comments
KEY ALONE SHIFT CTRL ALT SHIFT CTRL
P Print Fonts size
Q
R Fill right
S Save
T Tools menu
U Under line
V Paste
W Close work book Window menu
X Cut
Y Repeat active
Z Undo
`(~) Toggle formula view General format
1(!) Cell format Number format
2(@) Toggle bold Time format
3(#) Toggle italics Date format
4($) Toggle underline Currency format
5(%) Toggle strike thru Percent format
6(^) a Exponent format
7(&) a Apply border
8(*) Outline Select region
9(() Hide rows Unhide rows
0()) Hide columns Unhide columns
- Delete selection Control menu No border
=(+) Formula Auto sum Insert dialog
[ Direct dependents Direct precedents
] All dependents All precedents
;(SEMICOLON) Insert date Select visible cells Insert time
KEY ALONE SHIFT CTRL ALT SHIFT CTRL
( APOSTROPHE) Style Copy cell value above
:(COLON) Insert time
/ Select array Select array
\ Select differences Select unequal cells
INSERT Insert mode Copy
DELETE clear Delete to end of line
HOME Begin row Start of work sheet
END End row End of worksheet
PAGE UP Page up Previous worksheet Left 1 screen
PAGE DOWN Page down Next worksheet Right 1 screen
LEFT ARROW Move left Select left Move left area
RIGHT ARROW Move right Select right Move right area
UP ARROW Move up Select Up Move up area
DOWN ARROW Move down Select down Move down area Drop down list
SPACE BAR Space Select row Select column Control box Select all
TAB Move right Move left Next window Next application Previous window
BACK SPACE To move back Goto active cell
Keyboard shortcuts MS PowerPoint
To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.
Common Microsoft PowerPoint tasks
Move between panes
F6
Move clockwise among panes of normal view
SHIFT+F6
Move counterclockwise among panes of normal view
CTRL+SHIFT+TAB
Switch between Slides and Outline tabs of the Outline and Slides pane in normal view
Work in an outline
ALT+SHIFT+LEFT ARROW
Promote a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)
ALT+SHIFT+RIGHT ARROW
Demote a paragraph
ALT+SHIFT+UP ARROW
Move selected paragraphs up
ALT+SHIFT+DOWN ARROW
Move selected paragraphs down
ALT+SHIFT+1
Show heading level 1
ALT+SHIFT+PLUS SIGN
Expand text below a heading
ALT+SHIFT+MINUS SIGN
Collapse text below a heading
ALT+SHIFT+A
Show all or collapse all text or headings
Work with shapes, pictures, and WordArt
Insert a shape
1. Press ALT+U to choose AutoShape on the Drawing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.).
2. Use the arrow keys to move through the categories of AutoShapes (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), and select the AutoShape you want.
3. Press CTRL+ENTER.
Note To edit the AutoShape, select the AutoShape, and then use the keyboard to choose AutoShape on the Format menu. Select the options you want on the available tabs.
Insert a text box
1. Use the keyboard to choose Text Box on the Insert menu.
2. Press CTRL+ENTER.
3. Type the text you want in the text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.).
4. When you are finished typing and want to switch back to editing text in your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.
Note To format the text box (to add a fill color or change the size, for example) select the text box, choose Text Box on the Format menu, and then select the options you want on the available tabs.
Insert WordArt
1. Use the keyboard to choose WordArt on the Insert menu, Picture submenu.
2. Use the arrow keys to select the WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) style you want, and then press ENTER.
3. Type the text you want, and then use the TAB key to select other options in the dialog box.
4. Press ENTER to insert the WordArt.
Note To edit the WordArt, select the object, choose WordArt on the Format menu, and then select the options you want on the available tabs.
Select a shape
Note If your insertion point is within text, press ESC.
Do one of the following:
• Select a single shape
To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
• Select more than one shape
1. If it is not on your Drawing toolbar, add the Select Multiple Objects button.
How?
1. Press ALT+F , and then press CTRL+TAB until you select the Drawing toolbar.
2. Press the RIGHT ARROW key until you reach the More Buttons arrow.
3. Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.
4. Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB until you reach the Select Multiple Objects button, and then press ENTER.
2. On the Drawing toolbar, click Select Multiple Objects .
3. Select the checkbox next to the object or objects you want, and then tab to OK and press ENTER.
Group or ungroup shapes, pictures, WordArt objects
• To group AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) objects, select the items you want to group and then press CTRL+SHIFT+G.
• To ungroup a group, select the group, and then press CTRL+SHIFT+H.
Rotate a shape, picture, or WordArt
1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to rotate.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected— for example, AutoShape or Text Box— and then select the Size tab.
3. Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation you want.
4. To preview the rotation, choose Preview.
You might have to move the dialog box in order to preview.
Show or hide a grid or guides
SHIFT+F9
Show or hide the grid (grid: A set of intersecting lines used to align objects.)
ALT+F9
Show or hide guides (guides: Nonprinting straight lines, both horizontal and vertical, used to visually align objects.)
CTRL+G
Change grid or guide settings
Change the position of a shape, picture, or WordArt on a slide
1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to change.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected— for example, AutoShape or Text Box— and then select the Position tab.
3. Under Position on slide, select the options you want.
4. To preview the change, choose Preview.
You might have to move the dialog box in order to preview.
Change the size of a shape, picture, or WordArt
1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to change.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected— for example, AutoShape or Text Box— and then select the Size tab.
3. Select the options you want.
4. To preview the changes, choose Preview.
You might have to move the dialog box in order to preview the drawing object.
Copy the attributes of a shape
1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) with the attributes (attribute: An object or text feature, such as line fill or text color, that you can manipulate by using drawing tools and menu commands.) you want to copy.
If you select an AutoShape with attached text, you copy the look and style of the text as well as the attributes of the AutoShape.
2. Press CTRL+SHIFT+C to copy the object attributes.
3. Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
4. Press CTRL+SHIFT+V.
Select text and objects
SHIFT+RIGHT ARROW
One character to the right
SHIFT+LEFT ARROW
One character to the left
CTRL+SHIFT+RIGHT ARROW
To the end of a word
CTRL+SHIFT+LEFT ARROW
To the beginning of a word
SHIFT+UP ARROW
One line up
SHIFT+DOWN ARROW
One line down
ESC
An object (with text selected inside the object)
TAB or SHIFT+TAB until the object you want is selected
An object (with an object selected)
ENTER
Text within an object (with an object selected)
CTRL+A (on the Slides tab)
All objects
CTRL+A (in slide sorter view)
All slides
CTRL+A (on the Outline tab)
All text
Delete and copy text and objects
BACKSPACE
Delete one character to the left
CTRL+BACKSPACE
Delete one word to the left
DELETE
Delete one character to the right
CTRL+DELETE
Delete one word to the right
CTRL+X
Cut selected object
CTRL+C
Copy selected object
CTRL+V
Paste cut or copied object
CTRL+Z
Undo the last action
Move around in text
LEFT ARROW
One character to the left
RIGHT ARROW
One character to the right
UP ARROW
One line up
DOWN ARROW
One line down
CTRL+LEFT ARROW
One word to the left
CTRL+RIGHT ARROW
One word to the right
END
To the end of a line
HOME
To the beginning of a line
CTRL+UP ARROW
Up one paragraph
CTRL+DOWN ARROW
Down one paragraph
CTRL+END
To the end of a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.)
CTRL+HOME
To the beginning of a text box
CTRL+ENTER
To the next title or body text placeholder (placeholders: Boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes hold title and body text or objects such as charts, tables, and pictures.). If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.
SHIFT+F4
To repeat the last Find action
Move around in and work on tables
TAB
Move to the next cell
SHIFT+TAB
Move to the preceding cell
DOWN ARROW
Move to the next row
UP ARROW
Move to the preceding row
CTRL+TAB
Insert a tab in a cell
ENTER
Start a new paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)
TAB at the end of the last row
Add a new row at the bottom of the table
Edit a linked or embedded object
1. SHIFT+TAB to select the object you want.
2. SHIFT+F10 for the context menu.
3. Select Worksheet Object, and select Edit.
Format and align characters and paragraphs
Change or resize the font
CTRL+SHIFT+F
Change the font
CTRL+SHIFT+P
Change the font size
CTRL+SHIFT+>
Increase the font size
CTRL+SHIFT+<
Decrease the font size
Apply character formats
CTRL+T
Change the formatting of characters (Font command, Format menu) between sentence, lowercase, or uppercase
SHIFT+F3
Change the case of letters
CTRL+B
Apply bold formatting
CTRL+U
Apply an underline
CTRL+I
Apply italic formatting
CTRL+EQUAL SIGN
Apply subscript formatting (automatic spacing)
CTRL+SHIFT+PLUS SIGN
Apply superscript formatting (automatic spacing)
CTRL+SPACEBAR
Remove manual character formatting, such as subscript and superscript
Copy text formats
CTRL+SHIFT+C
Copy formats
CTRL+SHIFT+V
Paste formats
Align paragraphs
CTRL+E
Center a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)
CTRL+J
Justify a paragraph
CTRL+L
Left align a paragraph
CTRL+R
Right align a paragraph
Run a slide show presentation
You can use the following shortcut keys (shortcut key: A function key or key combination, such as F5 or CTRL+A, that you use to carry out a menu command. In contrast, an access key is a key combination, such as ALT+F, that moves the focus to a menu, command, or control.) while running your slide show presentation in full-screen mode.
N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)
Perform the next animation or advance to the next slide
P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE
Perform the previous animation or return to the previous slide
number+ENTER
Go to slide number
B or PERIOD
Display a black screen, or return to the slide show from a black screen
W or COMMA
Display a white screen, or return to the slide show from a white screen
S or PLUS SIGN
Stop or restart an automatic slide show
ESC, CTRL+BREAK, or HYPHEN
End a slide show
E
Erase on-screen annotations
H
Go to the next hidden slide
T
Set new timings while rehearsing
O
Use original timings while rehearsing
M
Use mouse-click to advance while rehearsing
1+ENTER (or press both mouse buttons for 2 seconds)
Return to the first slide
CTRL+P
Redisplay hidden pointer and/or change the pointer to a pen
CTRL+A
Redisplay hidden pointer and/or change the pointer to an arrow
CTRL+H
Hide the pointer and navigation button immediately
CTRL+U
Hide the pointer and navigation button in 15 seconds
SHIFT+F10 (or right-click)
Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.)
TAB
Go to the first or next hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) on a slide
SHIFT+TAB
Go to the last or previous hyperlink on a slide
ENTER while a hyperlink is selected
Perform the "mouse click" behavior of the selected hyperlink
SHIFT+ENTER while a hyperlink is selected
Perform the "mouse over" behavior of the selected hyperlink
Tip You can press F1 during a slide show to see a list of controls (control: A graphical user interface object, such as a text box, check box, scroll bar, or command button, that lets users control the program. You use controls to display data or choices, perform an action, or make the user interface easier to read.).
Browse hyperlinks in a slide show presentation
TAB
Go to the first or next hyperlink per slide
SHIFT+TAB
Go to the last or previous hyperlink per slide
ENTER while a hyperlink is selected
Perform the "mouse click" behavior of the selected hyperlink
SHIFT+ENTER while a hyperlink is selected
Perform the "mouse over" behavior of the selected hyperlink
Browse Web presentations
The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later.
TAB
Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar
SHIFT+TAB
Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar
ENTER
Perform the "mouse click" behavior of the selected hyperlink
SPACEBAR
Go to the next slide
BACKSPACE
Go to the previous slide
Send a presentation in an e-mail
Use the following keys (if you are sending the presentation as the body of the message) when the e-mail header is active. To activate the e-mail header, press SHIFT+TAB as many times as necessary. (If text within a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.) is selected, you must first press F2 to select the text box before pressing SHIFT+TAB.)
ALT+S
Send the current presentation as an e-mail message
CTRL+SHIFT+B
Open the Address Book
ALT+K
Check the names on the To, Cc, and Bcc lines against the Address Book
TAB
Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active
SHIFT+TAB
Select the previous field or button in the e-mail header
Online Help and the Microsoft Office Assistant
Display and use the Office Assistant
To perform the following actions, the Microsoft Office Assistant must be turned on and visible. To turn on or show the Office Assistant, press ALT+H to open the Help menu, and then press O.
In the Assistant balloon
ESC
Close an Assistant message or a tip
Keyboard shortcuts for using the Help Pane and Help window
The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the acvtive application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.
In the Help Pane
F1
Display the Help Pane.
F6
Switch between the Help Pane and the active application.
TAB
Select the next item in the Help Pane.
SHIFT+TAB
Select the previous item in the Help Pane.
ENTER
Perform the action for the selected item.
UP ARROW and DOWN ARROW
In a Table of Contents, select the next and previous item, respectively.
LEFT ARROW and RIGHT ARROW
In a Table of Contents, expand and collapse the selected item, respectively.
ALT+LEFT ARROW
Move back to the previous Task Pane.
ALT+RIGHT ARROW
Move forward to the next Task Pane.
CONTROL+SPACE
Open the menu of Pane options.
CONTROL+F1
Close and reopen the current Task Pane.
RIGHT ARROW
Expand a +/- list.
LEFT ARROW
Collapse a +/- list.
In the Help window
TAB
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
SHIFT+TAB
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article
ENTER
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink
ALT+LEFT ARROW
Move back to the previous Help topic.
ALT+RIGHT ARROW
Move forward to the next Help topic.
CONTROL+P
Print the current Help topic.
UP ARROW AND DOWN ARROW
Scroll small amounts up and down, respectively, within the currently-displayed Help topic.
PAGE UP AND PAGE DOWN
Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.
ALT+U
Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application.
SHIFT+F10
Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).
Microsoft Office basics
Display and use windows
ALT+TAB
Switch to the next window
ALT+SHIFT+TAB
Switch to the previous window
CTRL+W or CTRL+F4
Close the active window
CTRL+F5
Restore the size of the active window after you've maximized it
F6
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window (clockwise direction). You may need to press F6 more than once.
Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
SHIFT+F6
Move to a pane from another pane in the program window (counterclockwise direction)
CTRL+F6
When more than one window is open, switch to the next window
CTRL+SHIFT+F6
Switch to the previous window
CTRL+F7
When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.
CTRL+F8
When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC.
CTRL+F9
Minimize a window to an icon (works only for some Microsoft Office programs)
CTRL+F10
Maximize or restore a selected window
PRINT SCREEN
Copy a picture of the screen to the Clipboard
ALT+PRINT SCREEN
Copy a picture of the selected window to the Clipboard
Access and use smart tags
ALT+SHIFT+F10
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
DOWN ARROW
Select the next item in a smart tag menu.
UP ARROW
Select the previous item in a smart tag menu.
ENTER
Perform the action for the selected item in a smart tag menu.
ESC
Close the smart tag menu or message.
Tip
You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you've installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound.
Note The hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) in this topic goes to the Web. You can switch back to Help at any time.
Access and use task panes
F6
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)
Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
CTRL+TAB
When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
TAB or SHIFT+TAB
When a task pane is active, select the next or previous option in the task pane
CTRL+DOWN ARROW
Display the full set of commands on the task pane menu
DOWN ARROW or UP ARROW
Move among choices in a selected submenu; move among certain options in a group of options
SPACEBAR or ENTER
Open the selected menu, or perform the action assigned to the selected button
SHIFT+F10
Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item
HOME or END
When a menu or submenu is visible, select the first or last command on the menu or submenu
PAGE UP or PAGE DOWN
Scroll up or down in the selected gallery list
CTRL+HOME or CTRL+END
Move to the top or bottom of the selected gallery list
Resize and move toolbars, menus, and task panes
1. Press ALT to select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.).
2. Press CTRL+TAB repeatedly to select the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.) or task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) you want.
3. Do one of the following:
Resize a toolbar
1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
2. Select the Size command, and then press ENTER.
3. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.
Move a toolbar
4. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
5. Select the Move command, and then press ENTER.
6. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.
Resize a task pane
7. In the task pane, press CTRL+SPACE to display a menu of additional commands.
8. Use the DOWN ARROW key to select the Size command, and then press ENTER.
9. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.
Move a task pane
10. In the task pane, press CTRL+SPACE to display a menu of additional commands.
11. Use the DOWN ARROW key to select the Move command, and then press ENTER.
12. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
4. When you are finished moving or resizing, press ESC.
Use dialog boxes
TAB
Move to the next option or option group
SHIFT+TAB
Move to the previous option or option group
CTRL+TAB
Switch to the next tab in a dialog box
CTRL+SHIFT+TAB
Switch to the previous tab in a dialog box
Arrow keys
Move between options in an open drop-down list, or between options in a group of options
SPACEBAR
Perform the action assigned to the selected button; check or clear the selected check box
First letter of an option in a drop-down list
Open the list if it is closed and move to that option in the list
ALT+ the letter underlined in an option
Select an option; select or clear a check box
ALT+DOWN ARROW
Open a selected drop-down list
ESC
Close a selected drop-down list; cancel a command and close a dialog box
ENTER
Perform the action assigned to a default button in a dialog box
Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your user name or the path (path: The route that the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.
HOME
Move to the beginning of the entry
END
Move to the end of the entry
LEFT ARROW or RIGHT ARROW
Move one character to the left or right
CTRL+LEFT ARROW
Move one word to the left
CTRL+RIGHT ARROW
Move one word to the right
SHIFT+LEFT ARROW
Select or unselect one character to the left
SHIFT+RIGHT ARROW
Select or unselect one character to the right
CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the left
CTRL+SHIFT+RIGHT ARROW
Select or unselect one word to the right
SHIFT+HOME
Select from the insertion point to the beginning of the entry
SHIFT+END
Select from the insertion point to the end of the entry
Use the Open and Save As dialog boxes
The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.
ALT+1
Go to the previous folder
ALT+2
Up One Level button: open the folder up one level above the open folder
ALT+3
Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)
ALT+4
Delete button: delete the selected folder or file
ALT+5
Create New Folder button: create a new folder
ALT+6
Views button: switch among available folder views
ALT+7 or ALT+L
Tools button: show the Tools menu
SHIFT+F10
Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file
TAB
Move between options or areas in the dialog box
F4 or ALT+I
Open the Look in list
F5
Refresh the file list
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